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Implementation Plan of Credentials Administration for 10th Expo Central China
2017/5/15 19:52:10 Source:Website of Expo Central China

This plan is prepared to properly administer and manage the preparation and issuance of credentials for main events and venues of the 10th Central China Investment and Trade Exposition (hereinafter “10th Expo Central China”), ensure the safely and orderly progression of the Exposition.

I.     Types and Quantity of Credentials

The credentials used for this year’s Expo Central China are divided into 5 categories (14 sub-categories) as per the General Plan of the 10th Central China Investment and Trade Exposition and various departmental work programs.

(I) Badges.

(II) Cards and permits: including VIP Card, Guest Card, Commander Card, Staff Card, Press Card, Exhibitor Card, Move-in/Move-out Permit, Security Card, and Vehicle Permit.

(III) Invitations: for major events and thematic activities such as the Opening Ceremony and Reception, the Symposium of Foreign-invested Enterprises, the Opening Ceremony of International Investment and Trade Expo in Anhui, China and Huizhou Businessman Forum, and the Promotion of Investment Climate in Six Provinces of Central China and Project Matching Conference.

(IV) Stamp: to identify the distinguished guests (leaders and their entourages), staff and journalists attending major events and thematic activities such as the Opening Ceremony and Reception, the Pavilions Tour, the Theme Forum and Opening Ceremony, the Symposium of Foreign-invested Enterprises, the Opening Ceremony of International Investment and Trade Expo in Anhui, China and Huizhou Businessman Forum, and the Promotion of Investment Climate in Six Provinces of Central China and Project Matching Conference.

(V) Chip: to identify the distinguished guests, guests, staff and journalists attending the Pavilions Tour and the Theme Forum and Opening Ceremony.

II. Application and Scope of Credentials

(I) Badges: for domestic and foreign leaders at vice-ministerial (provincial) level and above or equivalent level; ambassadors to China.

Scope of application: people with badges may enter into all venues of the Expo Central China, and attending the Opening Ceremony and Reception, the Theme Forum and Opening Ceremony and the Symposium of Foreign-invested Enterprises by invitation.

(II) VIP Card (Bright Red): for leaders at deputy-directorial level from various national ministers (commissions and bureaus) and provincial (municipal) leaders at deputy-departmental level and above; members of the delegation of various provincial (municipal) governments; entourages of people eligible for receiving badges; vice presidents or people of higher rank of domestic and foreign Top 500 enterprises and industrial leading enterprises; and leaders of business associations and promotion agencies.

Scope of application: people with VIP Cards may enter into all venues of the Expo Central China, and attending the Opening Ceremony and Reception, the Theme Forum and Opening Ceremony, the Symposium of Foreign-invested Enterprises by invitation and accompany on the Pavilions Tour by stamp.

(III) Guest Card (Pink): for members of trade and economic delegations of various provinces (cities); representatives of domestic and foreign Top 500 enterprises and industrial leading enterprises and domestic and foreign travelling merchants; and representatives of business associations and promotion agencies.

Scope of application: people with Guest Cards enter into all venues of the Expo Central China, and attending the Opening Ceremony and Reception, the Theme Forum and Opening Ceremony and the Symposium of Foreign-invested Enterprises by invitation.

(IV) Commander Card (Bright Red): for heads of various departments under the Secretariat of the Organizing Committee.

Scope of application: people with Commander Cards may enter into all venues of the Expo Central China.

(V) Exhibitor Card (Orange): for exhibitors in the booths of various exhibition areas

Scope of application: people with Exhibitor Cards may work or carry out activities within specified area and attend important events by invitation.

(VI) Staff Card (Bright Red): for staff of various departments under the Secretariat of the Organizing Committee; accompanying staff of various delegations and groups; and staff from host organizations.

Scope of application: people with Staff Cards may work or carrying out activities within specified area and entering into venues of relevant major events and thematic activities by stamp.

(VII) Press Card (Bright Red and Blue): for news media reporters and relevant staff conducting interviews and reports for the Exposition.

1. Red Press Card:

Scope of application: people with Red Press Cards may enter into all venues of the Expo Central China, and people with stamped Red Press Cards may enter into the rostrum areas of places where the Opening Ceremony and Reception, the Theme Forum and Opening Ceremony and the Symposium of Foreign-invested Enterprises will be held.

2. Blue Press Card:

Scope of application: people with Blue Press Cards may enter into all venues except those of abovementioned major events.

(VIII): Volunteer Card (Green): for volunteers for the Exposition.

Scope of application: people with volunteer cards may work or carry out activities within the specified area.

(IX): Move-in/Move-out Permit: for construction workers engaged by exhibitors for move-in/move-out.

Scope of application: invalid during the Exposition.

(X): Security Card (Bright Red and Blue): for security guards for venues of major events.

1. Card for Chief Commander in Security (Bright Red): people with Card for Chief Commander in Security may enter into all venues of the Expo Central China.

2. Card for Deputy Commander in Security (Bright Red): people with Card for Deputy Commander in Security may enter into all venues of the Expo Central China.

3. Card for Commander in Security (Bright Red): people with Card for Commander in Security may enter into all venues of the Expo Central China.

4. Red Card for Security Guard on Duty: people with Red Card for Security Guard on Duty may enter into all venues of the Expo Central China.

5. Blue Card for Security Guard on Duty: people with Red Card for Security Guard on Duty may work on the periphery around the venues of major events.

(XI) Vehicle Permit

1. Vehicle Permit (Red): for vehicles carrying leaders at vice-ministerial (provincial) level and above, important members of foreign governments, ambassadors to China, and commanders of Preparatory Committee. Vehicle with this permit may enter into P1 area and P2 area of the convention and exhibition center, the parking area for the Symposium of Foreign-invested Enterprises and the parking lots for other events.

2. Vehicle Permit (Blue): for vehicles arranged for carrying people from various departments, trade and economic delegations of various provincially administered municipalities and domestic and foreign travelling merchants. Vehicle with this permit may enter into P3 area of the convention and exhibition center, the designated parking area for the Symposium of Foreign-invested Enterprises and the parking lots for other events except those for vehicles with Red Permits.

3. Vehicle Permit (Purple): for working vehicles carrying travelling merchants, members of delegations and groups, various departments of Organizing Committee, and trade and economic delegations of various provincially administered municipalities. Vehicle with this permit may enter into the underground parking lot of the convention and exhibition center and the parking lots for other events except those for vehicles with Red Permits.

4. Vehicle Permit (Orange): for vehicles used by exhibitors during move-in/move-out and invalid during the Exposition.

5. Vehicle Permit (Yellow, oval): for vehicles used during the afternoon meeting on May 16, and the dinner for Opening Ceremony and Reception in the evening.

(XII) Invitation: for leaders, travelling merchants and journalists attending the major events and thematic activities by invitation such as the Opening Ceremony and Reception, the Theme Forum and Opening Ceremony, the Symposium of Foreign-invested Enterprises, the Opening Ceremony of International Investment and Trade Expo in Anhui, China and Huizhou Businessman Forum and the Promotion of Investment Climate in Six Provinces of Central China and Project Matching Conference.

(XIII) Stamp: being attached to corresponding credentials, indicating people who hold the credentials may enter into the specified areas and locations for certain activities and works.

1. Stamp for Pavilions Tour: for distinguished guests, staff and journalists with Red Cards attending the Pavilions Tour.

2. Stamp for Opening Ceremony and Reception: for staff and journalists with Red Cards attending the Opening Ceremony and Reception.

3. Stamp for Theme Forum and Opening Ceremony: for staff and journalists with Red Cards attending the Theme Forum and Opening Ceremony.

4. Stamp for Symposium of Foreign-invested Enterprises by invitation: for staff and journalists with Red Cards attending the Symposium of Foreign-invested Enterprises.

5. Stamp for Opening Ceremony of International Investment and Trade Expo in Anhui, China and Huizhou Businessman Forum: for staff and journalists attending the Opening Ceremony of International Investment and Trade Expo in Anhui, China and Huizhou Businessman Forum.

6. Stamp for Promotion of Investment Climate in Six Provinces of Central China and Project Matching Conference: for staff and journalists attending the Promotion of Investment Climate in Six Provinces of Central China and Project Matching Conference.

(XIV) Chip: for distinguished guests, guests, staff and journalists attending the Pavilions Tour and the Theme Forum and Opening Ceremony.

Credentials wore by the distinguished guests, staff and journalists attending the Pavilions Tour are: VIP Card with Stamp for Pavilions Tour and identification chip, Staff Card with Stamp for Pavilions Tour and identification chip, and Press Card with Stamp for Pavilions Tour and identification chip.

People attending the Theme Forum and Opening Ceremony and distinguished guests should wear the Guest Cards with identification chip and attend the Exposition by invitation. Working staff should wear the Staff Cards with Stamp for Opening Ceremony and identification chip to enter into the venue. Journalists should wear the Press Cards with identification chip and those who are to enter into the rostrum area should wear the Press Cards with Stamp for Opening Ceremony and identification chip and enter into the venue by invitation.

III. Printing of Credentials

For the printing of credentials, the Credential Team of Comprehensive Coordination Department should put forward materials regarding the design requirements, types, styles and number of the credentials and organize the competitive bidding as per the relevant requirements specified by the Finance Department of our province. To be more specific, the printer should be selected before April 11, all Exhibitor Cards, Move-in/Move-out Permits and Vehicle Permits should have been printed out before May 10, and all credentials should have been printed out before May 12.

IV. Request and Collection of Credentials

(I) Request

1. The number of badges, VIP Cards, Guest Cards and Staff Cards required for this Exposition should be declared by each province, work department, unit and city through the Expo Central China system and reviewed and approved by the Invitation Team.

2. The number of Exhibitor Cards, Move-in (Move-out) Cards and Vehicle Permits for Move-in (Move-out) should be declared by the Exhibition Affairs Department.

3. The number of Security Cards should be declared by the Security Department.

4. The number of Volunteer Cards should be declared by the government of Hefei.

5. The number of Press Cards should be declared by Promotion Department.

6. The number of Vehicle Permits should be declared by relevant departments and summarized by the Comprehensive Coordination Department.

7. The number of stamps required should be declared by each department as needed.

The Comprehensive Coordination Department will make overall arrangement regarding the number of various types of credentials as per the requirements set by the Preparatory Committee of the Exposition. 

(II) Collection

1. The credentials (badges included) should be collected by member units of the Preparatory Committee, host organizations, various departments of the Preparatory Committee, various provinces, and cities within our province. 

2. The collection of credentials should be subject the commissioner system, in which, the commissioners are responsible for the request, collection and issuance of the credentials. The Credential Commissioners should be determined by the Preparatory Committee, host organizations, various departments of the Preparatory Committee, various provinces, and cities within our province and the information of such Credential Commissioners (name, unit to which he/she belongs, phone number, etc.) should be registered at the Credential Team of Comprehensive Coordination Department for record.

3. All credentials should be collected by the commissioners within the specified time frame. Upon collection, the original identification of the commissioner should be presented and checked with the record and the credential may be collected only after the identification so presented has been proved to be correct without error.

(III) Explanation

1. Exhibitor Card, Move-in (Move-out) Card and Vehicle Permit required: the exhibitor may apply to the Display Department directly and the Display Department will collect and distribute such cards and permits.

2. Press Card and Vehicle Permit required: media units may apply to the Promotion Department directly and the Promotion Department will collect and distribute such cards and permits.

3. Security Card and Vehicle Permit required: the Security Department will collect and distribute such cards and permits.

4. Volunteer Card: the government of Hefei will collect and distribute such cards.

5. Stamp: the teams for major events will collect and distribute such stamps as needed.

6. Invitation: the leading host organization of the major event will print and issue the invitation as per the plan of such event.

V. Issuance of Credentials

(I) Collection Office: The Bureau of Commerce of Anhui Province (No. 9 Conference Room)

(II) Collection Deadline

1. For Move-in/Move-out Permits and Vehicle Permits for Move-in/Move-out Vehicles: before May 10.

2. For credentials for five provinces of central China and various host organizations of Organizing Committee: in the morning of May 13.

3. For credentials for member units of Preparatory Committee and various departments: in the afternoon of May 13.

4. For credentials for important delegations, groups and travelling merchants: in the morning of May 14.

5. For credentials for cities within our province: in the afternoon of May 14.

VI. Administration of Credentials

(I) The credential should be used only by the holder and should not be borrowed, sold or modified. The use of credential should be subject to the inspection and command of the Security Department and the Police.

(II) Loss of credential or missing credential should be reported to the delegation to which the holder belongs and the replacement should be conducted at the Credential Team of Exposition Affair and Reception Department with the certificate issued by the delegation.

(III) To attend major events such as the Opening Ceremony, invitation are required to enter into the venue. People holding proper credentials should go to the specified location to attend events.

(IV) The policemen on duty and security guards should identify, examine and check the credentials according to the requirements on scope of application and eligible holders.

VII. Duties and Phone Numbers of Members of Credential Team:

Member

Duties

Phone Number

Lu Wei

Planning and coordination

18919620082

Yu Xiaogao

Matters and affairs regarding five provinces of Central China

13955136188

Zhang Yuyun

Matters and affairs regarding other ministries and commissions

18955115996

Zhang Yi

Matters and affairs regarding  national leaders and leaders of our province

15955118869

Chu Chenghao

Matters and affairs regarding  various teams and groups of provincial department of commerce

18919620135

Xu Yehua

Matters and affairs regarding  various provincial departments

18919620253

Xia Jun

Matters and affairs regarding  various cities of our province

15655188327

 

Exhibitor Guide
Implementation Plan of Credent
Exhibitor Manual of Expo Centr
Instructions of Hefei Binhu In
Regulations of Hefei Binhu Int
Regulations of Hefei Binhu Int
Exhibition Schedule
Invitation to E
Theme Forum & O
Foreign-funded
Conference on I
Work Conference
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